Institutional Support Officer (World Water Council)

Duties and Responsibilities

1. Preparation and restitution of Boards of Governors meetings (20%)
   Prepare, oversee and check the delivery, in the requested  deadlines, of  Board meetings documents;
   Follow up the preparation of the Boards of Governors meetings including preparation agenda, background documents and minutes both in French and English; 
   Establish the liaison between the Secretariat and all Governors;
   Track the follow-up of Governor’s commitments;
   Support Governors in carrying out their work and Council representation role.
2. Preparation and restitution of Bureau meetings (20%)
   Prepare, oversee and check the delivery, in the requested  deadlines, of  Bureau meetings documents;
   Follow up the preparation of Bureau meetings, including the preparation of the agenda, of meetings files and the writing of minutes both in French and English; 
   Track implementation of Bureau decisions by the Secretariat and the Governors and prepare reporting back to the Bureau on follow-up;
   Track the follow-up of the Bureau commitments, basically in writing a follow up report dedicated to the Bureau;
   Monitor and support the review and implementation of the Council’s bylaws and constitution.
3. Liaison with the President’s Office (10%)
   Interact on a day-to-day basis with the President’s Office;
   Ensure  the Secretariat’s  daily support to the President;
4. Assistance to Director General (40%)
   Prepare visits and meetings of Director General;
   Prepare background materials and briefs for Director General on issues and for visits;
   Ensure due follow-up of is given to Director General’s visits, meetings and related files, including relationship with donors and other key partners;
   Draft correspondence, notes and messages for Director General;
5. General Administration (10%)
   Translate documents from French into English and proof read documents and correspondence in English;
   Support the World Water Council Management in establishing a well functioning organisation;
   Contribute to the team spirit and excellent ambiance in the World Water Council’s Secretariat and in working with partners
   

Qualifications

• A minimum Bachelor of Science / Art or equivalent degree in the field of administration or management;
• A minimum of 10 years experience as secretary of which at least 3 years as Executive Assistant operating at an international level;
• Interest in, and preferably experience with the United Nations and the development sector;
• Demonstrated ability to oversee and work on a wide variety of tasks, activities and projects;
• Alert, well organized and rigorous in work approach and delivery;
• Experience in writing clear, high quality correspondence, proposals, and promotion materials;
• Demonstrated ability to manage time and work effectively and efficiently;
• Native English speaker and excellent French, with Spanish a plus;
• Able to work in a multi-disciplinary and multi-cultural team;
• Excellent capacities in main office software and a wide variety of internet tools;

Application Deadline

7 June 2009

Interested candidates can find a vacancy announcement on www.worldwatercouncil.org. Those who meet the selection requirements are requested to send their curriculum vitae and a letter of motivation in English. This letter should explain the candidate’s experience with carrying out the above tasks and his/her fulfilment of the specified qualifications. The proposed gross salary is between 2300-2500 Euros to be negotiated. The candidate needs to present the names and contact details of 3 references, including one recent employer. Applications can only be done through e-mail and should be received by the World Water Council no later than 7 June 2009 at:

Director – Administration and Finance
World Water Council
2-4 place d’Arvieux
Espace Gaymard
13002 Marseille - France
Tel: +33 (0)4 91 99 41 00
Fax: +33 (0)4 91 99 41 01
E-mail: recruitment@worldwatercouncil.org